Purchasing Accounting Specialist

Company: The Office of Abbey Ajayi, Broward County Tax Coll
Location: Fort Lauderdale
Posted on: February 14, 2026

Job Description:

Job Description Job Description Starting Salary $50,000 Reports To: Senior Accountant Purpose and Scope: Performs bookkeeping and purchasing functions relevant to all lines of business, following established guidelines and accounting principles. This role will focus full-time on purchasing, managing vendor relationships, and ensuring accuracy and efficiency in procurement-related processes. Essential Functions: Coordinates purchasing activities, including obtaining quotes, creating purchase orders, and maintaining vendor records. Serves as the primary point of contact for vendors, ensuring timely communication, professionalism, and strong relationship management. Reviews and verifies invoices, ensuring alignment with purchase orders and budget guidelines. Maintains organized purchasing documentation and tracks the status of all open and completed orders. Coordinates the processing of returned checks, receives and verifies all returned checks and dishonored items from the bank and third-party vendor. Prepares letters to notify clients of returned checks and responds to questions regarding returned checks and dishonored items. Reconciles and distributes business tax receipts, adult entertainment, tourist development taxes, and hunting and fishing fees. Prepares journal entries or invoices for allocation adjustments. Reconciles and processes motor vehicle, vessel, and driver’s license, business tax, and tourist development tax refunds. Qualifications and Experience: Demonstrated purchasing experience and familiarity with working with vendors. Strong communication and email etiquette skills with the ability to interact professionally with internal and external stakeholders. Exceptional attention to detail and organizational skills, with the ability to manage multiple existing and new vendors effectively. At least 60 hours of college-level coursework in bookkeeping or basic accounting; supplemented by two (2) years of previous experience and/or training in accounting, bookkeeping, account reconciliation, office administration, or procurement; or an equivalent combination of education, training, and experience. In accordance with Florida Statute 322 , selected applicants must: Possess a valid Class E or higher driver’s license (not a learner’s permit). Be at least 21 years of age. Have no cancellations, suspensions, or revocations of driving privileges for at least three (3) years prior to employment. Maintain a driving record with no more than three (3) chargeable motor vehicle crashes or any violation defined in Chapter 316, Florida Statutes, during any consecutive three-year period of employment. Applicants being considered for employment will be required to: Submit to a fingerprint-based background investigation, including a check of the FBI criminal history records. Meet the background standards outlined in Florida Statute 435.04 and Federal Regulations 384.228 and 1572.103. Critical Competencies for Success: Interpersonal Skills: Strong commitment to client service (internal and external). Communicates complex thoughts, ideas, and concepts effectively to ensure understanding. Self-motivated and results-oriented; a self-starter driven to succeed in a fast-paced environment. Demonstrates a sense of urgency and commitment to achieve goals. Takes initiative to proactively address client concerns and issues. Learning: Proactively seeks opportunities to learn and practice new skills. Quickly applies new concepts and information. Adapts easily to statutory changes and procedural updates. Teamwork: Works cooperatively and respectfully with others. Listens actively and is open to team members’ ideas. Offers constructive feedback and willingly assists colleagues. Critical Thinking: Calculates and interprets data accurately, making sound judgments about subsequent actions. Utilizes a wide range of reference materials and resources effectively. Performs mathematical functions, including percentage calculations. Executes pre-defined duties while exercising prudent judgment in varied circumstances. Work Conditions Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, with periodic walking, bending, stooping, and some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals, and to communicate orally and in writing. Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as rude/irate clients, or weather conditions including sun exposure. This position requires occasional evening hours, and infrequent weekend hours. Powered by JazzHR rNd3hk0RBM

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